These are just a few icons you see when you’re reading a message. The toolbar at the top of your Gmail includes a lot of different button icons, as you can see here. This helps declutter your inbox view while staying organized in your individual labels. When you archive a message that is labeled, the message does not show up in your inbox, but it still resides in your label view. So if your guest blogging and co-marketing efforts fall under a bigger theme, such as link building, you can nest those labels under the top level label, "Link Building.”Īdditionally, you can color code labels, which makes it easy to see them in your inbox view because they are added next to the subject line. You can even nest these labels under top level labels to create a hierarchy of topics on the left side of your inbox. So in this example, you could label it as both “Co-Marketing” and “Guest Blogging.” And the best part about labels is that you can add multiple labels to conversation threads. Other services would have you pulling your hair out. For example, if you’re a marketer and you’re pitching guest blog post ideas, you would add guest post idea conversations in your “Guest Blogging” email folder.īut what if that conversation also leads to a co-marketing opportunity and you need to put that thread into your “Co-Marketing” folder? This is a game changer, especially if you’re tired of trying to sort messages into single-themed folders of other email services. Sorting and Organizing Gmail Folders (Using Labels) This is helpful if you don’t want to completely delete a conversation (which you can do by adding it to the trash in your inbox). The add-on options are endless for Google, thanks to their impressive selection of Chrome extensions built for Gmail.Īnother main difference you will notice with Gmail – you have the option to archive messages to declutter your inbox. You can also use cool tools, like the Grammarly Chrome extension, to check spelling in real time as you write your message. When it comes to editing, Gmail has spell check after you compose your message. There are a few notable differences between other email services and Gmail. If you’re currently using Microsoft Outlook, IBM Notes, or other email service providers, switching over to Gmail is easy and comes with many benefits. Let’s run through some of the basics: The Gmail Difference Whether you’re in marketing, sales, or customer service, you’re going to need to fully understand how to sort emails in your Gmail account. There are several components you need to familiarize yourself with to properly organize and sort your Gmail inbox in a way that makes the most sense to you and fits your needs. And, like many things in life, your Gmail inbox can get pretty messy if you don’t keep it organized. Like most Google products, Gmail is easy to use, but it takes a little time and effort to master. This is why organizing Gmail for yourself is so important. Limiting email access can greatly reduce levels of stress.Īs you can see, email can hinder productivity and even hurt your health.An email interruption requires 64 seconds on average for a person to recover from and return the work.Only 38 percent of the average inbox is considered important and relevant.The average person spends 28 percent of their week reading and responding to email.Here are some stats to show the state of email usage in the workplace: Launched in April 2004, Gmail reached an impressive 1.5 billion monthly active users in 2018.īut as with most professionals, email can be a big time sink and can cause major headaches during the workday. Gmail is among the biggest email services in the world. 19. Import Contacts From Other Addresses.16. Change Your Snippet Display Headings.12. Prioritize Your Inbox Using Layout Options.
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